MEMBPLACE is an innovative platform designed for the comprehensive management of communities, clubs and organisations. The system integrates an intuitive membership database, a secure payment system for membership fees, and tools for organising events. The platform allows for easy meeting planning, attendance tracking via QR codes and online voting — all within a single, user-friendly mobile and web application.
Industry
Social
Business type
Startup
Implementation and support
2024 – present
Technologies
Node + Nest.js
React + Next.js
React Native
About the project
The aim of the project was to create an integrated community management system that streamlines communication and supports relationship-building within the Membplace platform. The project resulted in a comprehensive ecosystem comprising an admin panel, an intuitive mobile and web app for organisation members, and advanced technological infrastructure supporting process automation, activity tracking and user engagement. The platform’s main features include centralised management of the membership database, a system for handling membership fees and donations, an events calendar with registration, push notifications, a secure messaging service, and the automatic generation of reports and attendance lists.
Our role
Mobile application
(iOS / Android)
Web application
Administrator dashboard
Key features
- Member database management – a central portal for managing user profiles, their data and permissions within the organisation.
- Payment and contribution system – secure online payments, automatic monitoring of payment status, and donation processing.
- Event organiser – an interactive calendar with a booking function, push notifications and an attendance list via QR codes.
- Communication and integration – internal chat system, notice board.
- Analytics and reporting – generating detailed activity reports, exporting data to PDF and Excel, and tracking community growth statistics.
- Multi-platform compatibility – full data synchronisation between the web-based admin panel and the mobile app for members.
Challenges in the project
1
A combination of advanced tools within a single ecosystem
The Membplace platform goes beyond simple membership lists — it includes payment systems, automatic attendance tracking via QR codes, event bookings and voting modules. From a design perspective, this meant creating an intuitive information architecture that does not overwhelm the administrator, whilst allowing them to efficiently manage all of the organisation’s processes in one place.
2
Scalability and accessibility for diverse groups
The system had to be designed to be equally user-friendly for small local clubs as well as for organisations with thousands of members and an international reach. The key challenge was to ensure full real-time data synchronisation between the web dashboard and the mobile app, whilst maintaining the highest standards of data protection and financial transaction security.
10+
areas supporting
the club’s activities
10+
areas supporting
the club’s activities
Key benefits
For system users
- All in one app – users have instant access to their membership card, events calendar and payments without having to search for information in emails or Facebook groups.
- Intuitive interaction – thanks to push notifications, no one will miss an important meeting or payment deadline, and entry to the event is instantaneous via a QR code scan.
- Security and transparency – full access to your payment history and membership status, plus the ability to vote securely online on organisational matters via your smartphone.
For the system owner
- Company’s own scalable management and sales channel – implementing Membplace means creating your own ecosystem for running online services. Instead of using multiple tools, the owner gains a single platform for managing their member base, subscriptions and shop offerings.
- Operational independence and organisation – the system brings the entire business model together in one place: from payments to customer relations. This enhances control over the organisation and provides a solid foundation for further brand development without the need to involve a technical team.
- Data security and centralisation – storing all information about members, transactions and activity in a single, secure cloud ensures complete data protection. The owner gains easy access to real-time analytics and reports, enabling them to make better business decisions based on hard data.
